Problem solved

Agencies often suffer from scope creep, unbilled hours, and late client payments that create cash flow crises despite paper profitability. Aerca solves this by autonomously monitoring work and finances, flagging leaks before invoices are sent, automating recovery of owed amounts, and providing a real-time cash forecast to prevent payroll emergencies.

Use cases

• Automatically flag scope creep when a project exceeds 90% of budgeted hours
• Draft change orders for out-of-scope work that wasn't invoiced
• Send automated, relationship-safe payment reminders for overdue invoices
• Calculate true client profitability across the full relationship
• Generate a 13-week cash forecast with weekly safe-to-spend amounts
• Provide a daily morning brief with margin alerts and cash status

Audience

• Business Users
• Startups
• Enterprise

Pros

• Continuous margin protection without manual oversight
• Automates change order creation for unbilled work
• Relationship-safe collection tools that don't strain client relationships
• Real-time cash forecasting with actionable safe-to-spend figures
• Integrates with popular agency tools like QuickBooks, Xero, Harvest, and Asana

Cons

• Only supports agencies using specific accounting and project management integrations
• Pricing beyond the founding access period is unclear
• No self-hosted or on-premise deployment option
• May require an adjustment period for teams to trust autonomous financial actions
• Focuses narrowly on agency financial operations, not a full business management suite